Free Tool

Your weekly email report card

Set your average daily email stats and get a visual dashboard with trends, averages, and a productivity score.

Your daily email averages
20 emails
0 50 100 200
80 emails
0 100 250 500
2 min
30s 3 min 6 min 10 min
Active email days
Your report

Drag the sliders and hit generate to see your report.

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productivity score
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total sent
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total received
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total minutes
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min per email
Active days
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Schedule
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Sent vs received by day
Sent
Received

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Email productivity: what the data says

How many emails does the average professional send per day?

The average professional sends about 40 emails per day and receives between 100 and 150. This varies significantly by role: executives and sales professionals often handle 200+ emails daily, while individual contributors may send 20-30. Tracking your own numbers weekly is the first step to understanding and improving your email habits.

How much time should I spend on email each day?

Productivity research suggests spending no more than 60-90 minutes per day on email. The average office worker spends about 2.5 hours, which is significantly more than recommended. Batch processing email at set times (e.g., 9am, 12pm, 4pm) rather than checking constantly can reduce this dramatically without missing anything important.

What is a good email response ratio?

A healthy response ratio (sent divided by received) is typically 0.3 to 0.5, meaning you reply to roughly 30-50% of emails you receive. A ratio above 0.6 may indicate you are over-responding to messages that do not require a reply, while below 0.2 could signal missed communications. The ideal ratio depends on your role.

How can I track my email productivity?

Track three key metrics each day: emails sent, emails received, and minutes spent on email. Review weekly to spot patterns like your busiest days, time efficiency per email, and whether your volume is increasing. Use this dashboard weekly to get your productivity score and see how you compare to professionals in similar roles.

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